Last Updated July 7, 2020
Thank you for choosing to be part of our community at Grace Baptist Church Inc. of Cedarville, Ohio (“Organization”, “we”, “us”, or “our”). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us at [email protected].
Personal information you disclose to us
In Short: We collect personal information that you provide to us.
We collect personal information that you voluntarily provide to us when expressing an interest in obtaining information about us or our ministries, when participating in activities on the Services (such as sending messages through Church Community Builder or completing online forms) or otherwise contacting us.
The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make and the products and features you use. The personal information we collect can include the following:
Publicly Available Personal Information: first name, maiden name, last name, and nickname; phone numbers; email addresses; current and former address; family member names and their related information; marital status; birthdates; anniversary dates; information related to church membership; photographs; driver’s license number; ID; and other similar data.
Personal Information Provided By You: information about health, financial information (bank information, giving history), data collected from surveys, and other similar data.
All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal information.
Information automatically collected
In Short: Some information — such as IP address and/or browser and device characteristics — is collected automatically when you visit our Services.
We automatically collect certain information when you visit, use or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.
Like many organizations, we also collect information through cookies and similar technologies.
Online Identifiers. We collect devices; tools and protocols, such as IP (Internet Protocol) addresses; cookie identifiers, or others such as the ones used for analytics; device’s geolocation; and other similar data.
Information collected from other sources
In Short: We may collect data from third-party service providers and other outside sources.
We may obtain information about you from other sources, such as third-party service providers. Examples of the information we receive from other sources are records of church membership or giving history. We will inform you about the source of information and the type of information we have collected about you within a reasonable period after obtaining the personal data, but at the latest within one month.
In Short: We process your information for purposes based on legitimate organizational interests, the fulfillment of our obligations to you, compliance with our legal obligations, and/or your consent.
We use personal information collected via our Services for a variety of organizational purposes described below. We process your personal information for these purposes in reliance on our legitimate organizational interests, in order to agree to or perform organizational obligations to you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.
We use the information we collect or receive:
- To send you church communications. We may use the personal information you send to us for our communication purposes, if this is in accordance with your communication preferences. You can opt out of our emails at any time (see “WHAT ARE YOUR PRIVACY RIGHTS” below).
- Request input and feedback. We may use your information to request input and feedback.
- To protect our Services. We may use your information as part of our efforts to keep our Services safe and secure (for example, for fraud monitoring and prevention).
- To enable person-to-person communications. We may use your information in order to enable person-to-person communications with each person’s consent.
- To respond to legal requests and prevent harm. If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
- To manage user accounts. We may use your information for the purposes of managing accounts and keeping them in working order.
- To provide services and ministries. We may use your information to provide you with requested services and ministries.
- To respond to inquiries/offer support. We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
- For other organizational purposes. We may use your information for other organizational purposes, such as data analysis, identifying usage trends, determining the effectiveness of campaigns and initiatives and to evaluate and improve our Services, products, ministries, and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with individual end users and does not include personal information.
In Short: We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill organizational obligations.
We may process or share data based on the following legal basis:
- Consent: We may process your data if you have given us specific consent to use your personal information in a specific purpose.
- Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate organizational interests.
- Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
- Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
- More specifically, we may need to process your data or share your personal information in the following situations:
- Third-Party Service Providers. We may share your data with third party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include: payment processing, data analysis, email delivery, hosting services, and customer service. We may allow selected third parties to use tracking technology on the Services, which will enable them to collect data about how you interact with the Services over time. This information may be used to, among other things, analyze and track data and better understand online activity. We do not sell, rent, or trade any of your information with third parties. We have contracts in place with our data processors. Please read the Privacy Policies for our third-party service providers (see “WHO WILL YOUR INFORMATION BE SHARED WITH?”) for information about their data collection, marketing, & privacy policies.
- Other Users. When you share personal information (for example, by posting messages or updating profile information) or otherwise interact with password-protected areas of the Services, such personal information may be viewed by any users who have accounts on the Services, and may be available in the Services in perpetuity. Similarly, other users may able to communicate with you within our Services and view your profile. This applies mainly to our Church Community Builder CMS. See Church Community Builder’s Congregant FAQ for more information on how Church Community Builder protects user data: https://www.churchcommunitybuilder.com/congregant-faq
In Short: We share information with the following third parties.
We share and disclose your information with the following third parties. We have categorized each party so that you may easily understand the purpose of our data collection and processing practices.
In addition to the following third parties, we may share your information in response to reasonable requests, such as requests for church membership information for the purpose of transferring church membership, or other church members attempting to obtain your contact information.
If we have processed your data based on your consent and you wish to revoke your consent, please contact us.
- Communicate with Users
- Church Community Builder
- Content Optimization
- YouTube video embed
- Vimeo video embed
- OpenStreetMaps embed
- Google Calendar embed
- Google Fonts
- Data Storage
- Google Drive
- Functionality and Infrastructure Optimization
- TechAdvisors (Springfield, Ohio)
- Social Media Sharing
- User Account Registration and Authentication
- Church Community Builder
- Web and Mobile Analytics
- Google Analytics
- Website Hosting
- The Church Co
- Mobile App Hosting
- Online Giving
- Church Community Builder
In Short: We are not responsible for the safety of any information that you share with third-party providers who advertise, but are not affiliated with, our websites.
When we have no ongoing legitimate organizational need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
In Short: We aim to protect your personal information through a system of organizational and technical security measures.
We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.
Information stored on https://gracecedarville.ccbchurch.com is protected by several layers of high security measures implemented by Church Community Builder. See Church Community Builder’s Security Overview for more information on specific security practices: https://www.churchcommunitybuilder.com/security-overview
In Short: You may review, change, or terminate your account at any time.
If you are resident in the European Economic Area and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
If you have questions or comments about your privacy rights, you may email us at [email protected].
Account Information. If you would at any time like to review or change the information in your Church Community Builder account or deactivate your Church Community Builder profile, you can:
- Contact us using the contact information provided.
- Log into your account settings and update your user account.
Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services.
Opting out of email marketing: You can unsubscribe from our MailChimp & Community Builder email lists at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the email lists; however, we will still need to send you service-related emails that are necessary for the administration and use of your Church Community Builder account. To otherwise opt out, you may:
- Access your account settings and update preferences.
- Contact us using the contact information provided.
A privacy breach occurs when there is unauthorized access to or collection, use, disclosure or disposal of personal information. You will be notified about data breaches when Grace Baptist Church believes you are likely to be at risk or serious harm. For example, a data breach may be likely to result in serious financial harm or harm to your mental or physical well-being. In the event that Grace Baptist Church becomes aware of a security breach which has resulted or may result in unauthorized access, use or disclosure of personal information Grace Baptist Church will promptly investigate the matter and notify the applicable Supervisory Authority not later than 72 hours after having become aware of it, unless the personal data breach is unlikely to result in a risk to the rights and freedoms of natural persons.
In Short: Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information.
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.
If you are under 18 years of age, reside in California, and have a registered account with the Services, you have the right to request removal of unwanted data that you post on the Services. To request removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not displayed on the Services, but please be aware that the data may not be completely or comprehensively removed from our systems.
In Short: Yes, we will update this policy as necessary to stay compliant with relevant laws.
If you have questions or comments about this policy, you may email us at [email protected] or by mail to:
Grace Baptist Church
PO Box 12
Cedarville, OH 45314
Based on the laws of some countries, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances. To request to review, update, or delete your personal information, please contact [email protected]. We will respond to your request within 30 days.